Administrative Assistant

WHY XOGENE?

At Xogene, we’re revolutionizing the future of clinical trial transparency through AI-powered solutions. Join our team of experts who are transforming how leading pharmaceutical and life sciences companies navigate regulatory compliance. If you're driven by solving complex problems in a professional environment focused on meaningful and rewarding work, we want to hear from you.

POSITION OVERVIEW

Xogene combines regulatory expertise with advanced technology to automate complex processes in clinical trials disclosure. Our software streamlines workflows through AI and agentic networking capabilities, improving data transformation and regulatory compliance for leading pharmaceutical and life sciences companies. We're committed to advancing technological solutions in clinical trial transparency.

As we continue to expand, we are seeking an Administrative Assistant(“Admin”) to join our dynamic team and contribute to our ongoing growth and success. The position will be responsible to provide day-to-day support in board spectrum HR and administrative functions. The Admin will lead the administrative function and will provide support to the HR department and employees regarding human resources related activities.

KEY TASKS AND RESPONSIBILITIES

• Oversee day-to-day office operations and ensure smooth coordination of all administrative activities.

• Provide comprehensive administrative support to the leadership team.

• Liaise with external vendors for office operational needs, including procurement of equipment and supplies.

• Manage relationships with building management and coordinate maintenance or repair services.

• Organize and manage calendars, including scheduling appointments and meetings.

• Coordinate staff travel and company events.

• Maintain and update HR records, reports, and documentation.

• Perform other ad hoc duties as required.

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• Excellent verbal and written communication skills

• Competence with standard IT tools (e.g., Microsoft Office)

• Sound judgment and decision-making skills

• Strong work ethics and ability to work independently in a fast-paced environment